Spartan Gives is about sharing our time, talents, and hearts with local organizations. The money is only part of the story — the real impact comes from teams serving shoulder-to-shoulder together to support something that matters in their community.
Start Planning
Each region has the flexibility, ownership, and resources to make a difference where it matters most.
Your team chooses an organization or need that matters in your community.
A regional Champion helps bring the idea to life and keeps things moving.
Every studio has a dedicated annual amount, pooled to fund what the region takes on.
Choose the person who will own the details from start to finish.
Find a local organization with a clear need your team can support.
Fill in the Cause Plan on this page — partner details, estimated impact and planned spend — and submit it to your Territory Director.
Wait for your Territory Director's approval before spending or making commitments.
Show up, serve, and track participation, hours and results.
Submit the Impact Report and tell us how it went.
In 2025, Spartan Gives partnered with Boys & Girls Clubs across all our regions, giving teams the opportunity to support the communities they know best. Together, we contributed time, resources, and hands-on support to help local programs and the people they serve.
Your investment helps ensure that Club members have opportunities to succeed academically, build healthy lifestyles, develop strong character, and prepare for bright futures.
— Boys & Girls Clubs of Middle Tennessee
Once your Cause Plan is approved, Accounting will send the donation directly to the organization on your region's behalf. Note the timing in your plan.
Use your company card to purchase approved event supplies after your Cause Plan has been approved.
Spartan Gives funds do not carry over into the next year, so map out your events early and make the most of your region's budget.
Ask your team — someone almost always already volunteers somewhere. The Ideas page has a starting list if you want prompts.
At least 30 days before the event. That lead time is what makes a good event possible — it leaves room to line up the partner, order anything you need, and rally your team. Starting 6 to 8 weeks out is better still.
A few, yes. If your idea touches one of these, it's worth a quick conversation before you get too far into planning — there's often a version that works.
Yes — and we'd love to see it. We encourage regions to come together and plan something across all their studios for a bigger impact. One Champion leads it, one Cause Plan covers it, and every participating studio shares in the result.
Each studio has an amount set centrally, and those come together into the pool your region plans against. Your Director will share the figure with you at the start of the year.
Just note the actual spend in your Impact Report. Anything left goes back into the same pool and can support another event or another region.
Give your Director a heads-up before you spend.
Covered
Outside the budget
Please use your company card for event purchases. If you don't have one, ask your GM or RM and they'll help you get supplies ordered.
Not at all. Schools, government entities, and community groups all qualify. What matters is that the organization is established and Accounting can verify who's being paid.
Funds go to the organization, and they decide how support reaches the people they serve. That keeps things clean for everyone and lets the partner direct help where it's needed most.
Send it over to the Program Lead before signing — we'll take a look and get it sorted so nothing lands on you personally.
Yes, and dollars raised count toward your impact. The simplest approach is to point people to the partner's own donation page, so no one on your team is collecting or holding cash.
Pick the time the greatest number of your team can make, while limiting disruption to daily work responsibilities and studio class schedules. Participation is always optional.
Volunteer time is unpaid and scheduled while away from work.
Nothing formal — just worth a quick check before everyone arrives:
A few activities are worth talking through with your Director early on, since they may need a little extra planning: construction or repair work, anything involving water, roadside cleanup, driving participants, working with vulnerable populations, animal handling, or power tools.
Absolutely — just give your Champion a heads-up. Anyone under 18 needs a parent there, and a signed release if they'll appear in photos.
Assign one volunteer to own photography and releases for the day — it's the easiest thing to forget in the moment and the hardest to fix afterward.
If you can't get releases, you can still document the event with wide shots where individuals aren't identifiable, photos of supplies and setup, pictures of team members who have signed, or images the partner provides.
For anything external or press-related, loop in Shawna Baker in Communications — she can help it land well and make sure everyone's using the same language.
From any adult recognizable in photos you plan to use. Print them ahead of time and collect signatures at the event. The form on this page covers adults only — if children will be photographed, check with Ashley before the event, since a parent or guardian has to sign a version written for minors.
Send the signed copies in with your Impact Report — they're kept on file with the program, so there's always a record of permission for any photo we use.
The Impact Report is due within 5 business days of the event. Please make an effort to share within that window so we can update the broader team on your impact.
Start with the checklist. Two of the forms you can fill in right here, and one you'll want to print and bring along.
A working timeline from first idea to Impact Report. Print it and tick things off as you go.
Accounting sends the donation once your plan is approved. Give them the date the organization needs it by — that is not always your event date.
| Line Item | Amount | How It's Paid |
|---|---|---|
| Total Planned | $0.00 |
| Goal | Target |
|---|---|
| Measure | Estimated | Actual |
|---|---|---|
| People Served | ||
| Volunteer Hours | ||
| Dollars Donated | ||
| Dollars Raised | ||
| Team Members |
| Line Item | Planned | Actual |
|---|---|---|
| Total | $0.00 | $0.00 |
Print a few and bring them along. Any adult recognizable in a photo signs one at the event, and the signed copies come back with your Impact Report.
To talk through an idea, swap stories from your last event, or ask something this page doesn't cover.